Top 5 Ways To Innovate Your New Office Space


Burgeoning technologies offer new and exciting ways to improve your office space. Cloud services, the Internet of Things and virtual and augmented realities bring much potential for boosting productivity, security and convenience. This short guide introduces five developments that can take your office to the next level.

The Cloud-Based Office

Cloud technologies are an integral part of today’s office. With a robust and reliable broadband connection, users can enjoy secure data storage and easy access from nearly everywhere. Cloud-based storage, productivity and collaboration apps such as Google Workspace, Microsoft Office and Notion offer the functionality and flexibility that remote and in-person workers need.

The Right Scanner

Even if your workflows are entirely digital now, a scanner is a must-have. The key is selecting one that best meets your needs. It’s a good idea to evaluate your expected daily scanning volume, the number of users in your workspace and the materials you need to scan. These factors should influence the scanner model you choose.

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Fujitsu’s fi-8710 is an excellent choice for many multi-user office environments. Capable of scanning up to 70 pages per minute, the fi-8170 comes with a 100-page automated document feeder and a front color LCD panel with touch controls. Paper protection technologies and Clear Image Capture with nearly 5,000 color digitization levels ensure accurate, high-quality document captures. With USB and ethernet connectivity options and an expected daily volume of 10,000 sheets, the fi-8170 delivers robust support for your office’s workflows.

Cloud Printing

Scanners with a scan-to-cloud feature can save you time and effort. With scan-to-cloud, your newly scanned documents are accessible from anywhere. This feature also makes it possible to select and print items from any printer in your workspace. Compact scanners like the ScanSnap iX1300 provide scan-to-cloud functionality with a Fujitsu ScanSnap Cloud account. Available for iOS and Android devices, the ScanSnap Cloud app lets you scan documents directly to popular services such as Google Drive, Evernote, Dropbox and Microsoft OneDrive.

The Internet of Things

Nicknamed the IoT, the Internet of Things includes internet-connected devices with onboard features accessible through connected mobile device apps. You can program IoT devices to turn on and execute functions as needed. Some devices can remind you when you’re low on supplies and even reorder them. Others can control a room’s lighting and temperature. Thanks to IoT technologies, you can turn your conference table into an interactive display using laser projectors.

Virtual and Augmented Realities

Virtual, augmented and mixed realities offer many office productivity solutions. Besides interacting with virtual objects and immersive scenes, these technologies allow teams to access the same virtual spaces simultaneously. Team members can interact with digital objects and data while on a video call. You can view product prototypes or building models within your physical space.

With so many ways to outfit the modern office, you have several options for setting up a space that best supports you and your team. Technologies such as cloud computing, ScanSnap and the IoT come together to make your office functional, productive and supportive of your organization’s goals.

Also Read: Top 4 Ways to Get More Clients in Your Construction Business

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